Run a Pro-Am as a team event with a serious leaderboard

Teams, professionals and the tee sheet

A team on a Pro-Am is a package. The organizer lists a three-seat or four-seat package for the amateur side of each team, and single spots if individuals are paired by the committee. Buyers purchase as guests with card checkout and each player claims their own spot from an emailed link, which is how the tee sheet gets real names and handicaps. Caps and a waitlist size the field; a team can be registered by hand with a check recorded.

Professionals are not a participant type in Parful. The organizer adds each professional as a player on a team, through a registration of their own or by hand, and places them in groups like any other player. If the professionals play their own competition alongside, it runs separately; Parful does not compute a professional leaderboard from the same cards.

• checkSponsor packages state what each level includes, a title sponsor can bring a team, each deal is tracked to paid, and the sponsor portal collects the logo for the TV board
• checkRegistration open to the public, password protected, or restricted to an invite list, which is how a section keeps the field to its members

Operations first, then the scoring

A Pro-Am is an operations day. The run of show lists what happens when, the volunteer roster prints with shifts, cart cards go on the carts, the sign deployment report tells the crew where every sponsor sign goes, and the check-in desk finds players by name or scan. Groups come from the registrations, professionals are placed, tee times or shotgun holes set, and the tee sheet, scorecards and card labels print.

Scoring runs from one phone per group in the browser: best ball of the team with each amateur’s handicap and the allowance applied, a scramble with the one-ball rule for the friendlier days, stroke play and Stableford for the amateur open. Each round’s rules freeze when scoring opens. Flights split a stroke-play field by handicap or by hand, each on its own tee, and freeze before play.

• checkThe live leaderboard is a public link by team or flight; the clubhouse TV board rotates results with the sponsors
• checkTies are settled by countback or a sudden-death playoff recorded hole by hole; if it cannot finish, the organizer declares a winner with a reason or falls back to countback or a shared placing, and the leaderboard says which
• checkContest codes for the volunteers on the par threes; a card desk and an incident log

Results, sponsors paid, books closed

Results go to every registrant by email, the leaderboard stays live, and the awards report lists the winners by team, flight and contest. A correction opens a recorded window, so the published result has a trail.

The Money Desk closes the day: team sales, sponsor deals and desk payments reconcile by method, the expense register sits against the budget, a sponsor still owing appears on the receivables list, and the closeout report shows revenue, expenses and the net. Each sponsor gets a recap and a printable invoice. Next year, duplicate the event: packages, sponsor levels, rounds and display settings carry over; registrations and money reset.

A Pro-Am: 28 teams, best ball, one sponsor

Twenty-eight teams of three amateurs and a professional, best ball, a title sponsor. Every step is one the product runs today.

Twelve weeks out

Publish the page with a three-seat team package, a title sponsor package that includes a team, and a cap of 28 teams with a waitlist. Teams sell as guest checkouts, each amateur claims a spot and enters a handicap, and the sponsor deal moves to paid.

Week 2

The organizer adds the 28 professionals as players, places one on each team, builds the groups with tee times off two tees, and prints the tee sheet and card labels.

The day before

Run of show to the staff, volunteer roster, cart cards, sign deployment for the sponsor signs, and contest codes to the volunteers.

The day

The desk scans confirmations, two late substitutes are swapped in, and scoring opens with the round rules frozen at best ball. The leaderboard runs on the clubhouse TV with the sponsor’s logo, and the tie for first is settled by countback.

The week after

Results by email, the awards report for the presentation, the sponsor recap and invoice, the closeout report for the committee, and the event duplicated for next year.

Worth knowing before the entry form goes out

• checkThere is no professional participant role. A professional is a player on a team; Parful does not track professional status or purses.
• checkTeams are packages with one to four seats. A Pro-Am with five to a group is a four-seat package plus the professional added by the organizer.
• checkPrize money is not paid out through Parful. The awards report names the winners; payouts are recorded in the expense register.
• checkPay per event at activation, with no subscription; a multi-day Pro-Am adds a per-day fee, never a per-player one. A one-day stroke play or scramble event runs free, with any number of players.